Batch Childcare Daily Sheets

When filing daily reports, do you ever find it a hassle to rewrite a particular entry that applies to every student? Say, nap time or a special activity?

Our latest Tadpoles feature, batch daily reports, can fix that! Now, you can record a daily report entry for an entire class, rather than tediously writing out the same note for each individual child. Check out how to access this simple, quick and paperless tool!

Start at the homescreen and tap "kids". We are going to file a batch daily report for the toddler class. Touch "actions" in the top right hand corner and select "daily reports". 

A blank childcare daily sheet will appear. At the bottom of the screen, scroll all the way to the left until it shows the classroom you want to file the batch daily report in.

In this scenario, every toddler napped from 2-2:45 pm and participated in music day! These notes will be filed in every toddler's daily report. If there is an exception to one of these notes (say one child only napped from 2:30-2:45 pm), you can edit it individually in the child's report without changing the entire batch entry. 

After the batch report is saved, you can continue filing all other daily report entries and finish by uploading them. 

Saving time and paper has never been easier! The daily reports have been filed, saved, and submitted to parents, making everyone happy!

Download the Childcare by Tadpoles app today! File a batch daily report yourself, and find out how quick and simple it is! 

Collapsing Classrooms

Its 5 o'clock at your childcare center! Your children and employees are heading home, but you still have a few kids left in different classrooms. Need to consolidate?

With Tadpoles, you can collapse classrooms on your device! Rather than have a few kids in different rooms, you can can temporarily move kids to a single classroom. When they leave for the night, the child's daily report will be sent to the parents, and the child will automatically be put back into his/her original classroom. Check it out!

Start at the homescreen and click "kids".

Out of the kids that are still present at your center, you can move each individually to a single room. 

Click on the child's profile and select "actions" in the top right hand corner. 

Then select "visit classroom". 

From there, you can select a class to visit, and the child will be moved back at the end of the night.

In this case, there are kids in the infants, toddlers, and preschool classrooms. The students in the three classrooms can be collapsed into one. Here, you can use the move all of your remaining students in to the "first room". 

To view the children in the first room, start at "in kids", select "actions" and "change class".
Now, you can view all of the remaining students in the "first room".

You have successfully collapsed your classrooms! Now you can efficiently manage and view you children at your childcare center at the end of the day. 

Try this feature out for yourself by downloading the Childcare by Tadpoles app today!

Quick Lists

When its lunchtime at your daycare or childcare center, it is always important to be mindful of kids with food allergies! But, what if you kids with food allergies in separate rooms? Is there any easier way to keep track of this?

With Tadpoles, you can set up quick lists to group different kids depending on food allergies, playtime, interests, etc. In this scenario, we have a new student with a peanut allergy! Follow the steps below on how to add a child to a quick list and view one. 

First, start at the homescreen of the Director's Dashboard. 

Here, you can view all of your children that are in attendance at Amanda's daycare. 

Jacob has a peanut allergy, and so does our newest toddler, Brendan. 

Once you click on Brendan's profile, you can view his personal info. 

At the bottom of the screen, you can add him to a quick list. 

After typing in "peanut allergy", he is now grouped into that quick list, 

which you can use for future reference. 

To view all of the children in a quick list, click on the yellow tab in the top right hand corner that says "quick lists". Once you click on it, you can then select the quick list you wish to view. In this case, we want to view all the children in Amanda's daycare in the "peanut allergy" quick list.

After selecting "peanut allergy", the Director's Dashboard is reorganized to show the children that have a peanut allergy. It shows how many are in, and which rooms they are in. 

Brendan, our latest addition, is accounted for and ready to be checked on! 

Having a clear count of students with special needs makes running a daycare or childcare center a bit easier! Download the Childcare by Tadpoles app today and view your account on the Director's Dashboard to use features such as this one!

Happy parents!

We've mentioned before we love getting feedback.  There's nothing better, though, when it comes from a parent who uses Tadpoles.  It really lets you know you've had a positive impact on someone's life even in a minute way.  Here's an email we received from a mom this morning:


From: Lisa 
Sent: Monday, July 16, 2012 8:24 AM
Subject: Re: "Hi mommy!!!" - 7:47 AM

Ok..I love the fact that about 10 minutes after I drop her off SCREAMING she
is this happy!! Thanks for sending! I was having a terrible drive into
work..traffic lights out, I got stuck following a chicken truck and then my
email pinged and I saw this beautiful pic!!
Made my day!!

Sending Notes and Reminders to Parents

At any daycare or childcare center, it is important to be able to record, save, and share important memos with your students, staff, and parents. You should be able to record and share notes regarding special events, personal reminders, or emergencies at the touch of a button. 

With Tadpoles, you can record an observation or note, tag the affiliated child, and send it to parents. Very helpful for sending out class reminders! 

Follow these steps to access the feature!

Start at the home screen a touch "share".

Touch "write note" to record the observation. 

Tag the children under "pick kids" by tapping each profile picture.
Then, touch "edit notes". 

Select "parents" for visibility and either activity or incident for the type of reminder. 

Below, record the note. 

If you select the visibility for "parents" and touch "send note", 

this is what the email to parents will look like! 

If you select visibility for "portfolio" and touch "send note",

this is what it will look like under the Director's Dashboard in the child's portfolio. 

 Download the Childcare by Tadpoles app today and try it for yourself!

Recording an Observation for a Child's Portfolio

With Tadpoles, you can record observations, save them in the child's portfolio, and track them overtime! This method of paperless management makes filing reports quick and easy with the iPhone/iPad application. On your desktop under the Director's Dashboard, your children's notes and observations will be neatly organized! 

Follow these steps to access the feature:

Start at the homescreen and touch "share". 

Then, tap the "write note" box and the bottom of the share screen.

Under "share observation", select the child or children you are composing the note about 

by tapping their profile picture. 

Select the visibility type as "portfolio" to save it to the child's portfolio for future reference. Compose the note, and add tags depending on the type of activity or incident. 

Refer to the Director's Dashboard to check the child's observations in his or her portfolio. 

Select the child and click on the observation to read each note! 

Try out this feature now by downloading Childcare by Tadpoles in the App Store!